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Terms & Conditions

Rental Terms and Conditions

General

1.1 These Terms and Conditions shall be incorporated into and govern this Agreement made between the Owner and the Renter whose names and addresses are as set out in the rental agreement to the exclusion of all or any other terms and conditions.

1.2 Words and expressions defined in the rental agreement shall where applicable have the same meanings when used herein. In addition the term “Vehicle” when used herein shall (if applicable) be deemed to include any replacement vehicle and all tyres, tools, accessories, parts and equipment relating to Vehicle.

1.3 Where the person signing the rental agreement on behalf of Renter is not Renter, he or she represents and warrants to Owner that he or she is authorised to sign and to enter into the rental agreement for and on behalf of Renter and all agreements and obligations on the part of Renter hereunder shall be deemed to be made by such person jointly and severally with Renter.

Hire of Vehicle

2.1 Owner agrees to let and Renter agrees to take on hire Vehicle upon and subject to the terms and conditions of the agreement.

2.2 The period of hire shall commence on the Time and Date Out in the rental agreement and shall continue (subject to earlier termination by either party or any extension in accordance with to the agreement) until the Time and Date Due Back in the rental agreement.

2.3 The period of hire may not be extended without Owner’s prior written consent.

Prohibited Uses

3.1 Renter will not use Vehicle or allow Vehicle to be used for any purpose for which it is neither designed, suitable nor hired including (without limitation) the carriage of passengers and/or property for hire or reward; any unlawful, hazardous or unusual purpose; propelling or towing any other vehicle or trailer or for any similar purpose without Owner’s prior written consent; racing, rallying, pace-making, reliability, speed testing or other trials, competitions of any sort or driving tuition; carrying a number of passengers and/or property which would cause Vehicle to be overloaded or would cause any applicable restriction to be exceeded; the use of Vehicle on any surface other than roads with a tarmacadam or concrete surface over which there is a right of way (public or private) for motor vehicles.

3.2 Renter will not allow Vehicle to be driven by any person who has not been approved in writing by the Owner.

3.3 Renter will not take or allow Vehicle to be taken outside the United Kingdom without Owner’s prior written consent. As a pre-condition of any consent Renter must produce to Owner evidence satisfactory to Owner of adequate insurance arrangements for taking Vehicle abroad including (without limitation) an International Motor Insurance Card (“Green Card”) and/or Bailbond (as the case may be).

3.4 Renter will not use any vehicle with a gross vehicle weight over 3.5 tonnes without a full valid and current Operators license where the vehicle is being used for business use.

Payments

4.1 Renter will pay to Owner on demand:

(a) the Total Deposited as specified in the rental agreement together with any further deposits requested by Owner on or before the commencement of any extension of the period of hire, which Owner may apply at any time towards payment of any sums due from Renter hereunder;

(b) the rental and mileage charges computed at the rate within the rental agreement for the mileage covered or deemed to have been covered by Vehicle from the commencement of the period of hire until Vehicle is returned to Owner in accordance with the terms of this Agreement as recorded by the odometer installed in Vehicle when received provided that if Owner decides in its absolute discretion that the odometer has failed or malfunctioned or has been interfered with in any way the mileage charge shall be estimated by Owner in its absolute discretion;

(c) the amounts (if any) within the rental agreement for Time charges, Collision Damage Waiver, Theft Protection, and the miscellaneous other charges (if any) within the rental agreement;

(d) all fines, penalties, costs, charges and liabilities relating to parking, road traffic or other offences or contraventions or restoration charges and loss of income if the vehicle is seized by Customs and Excise incurred in relation to Vehicle by Renter or Owner (except where caused through fault of Owner) from the commencement of the agreement until Vehicle is returned to Owner in accordance with the terms of the agreement by the nominated payment method stated in the rental agreement regardless of the time lapsed between offence and notification of offence to Owner, and Renter will allow Owner to process electronic CNP transactions for these amounts plus a reasonable administration fee not less than £25.00;

(e) Owner’s costs or repairing or replacing Vehicle in the event of loss, theft or damage howsoever caused, plus loss of revenue to Owner (calculated at Owner’s unlimited mileage charges for the period during which Vehicle shall remain unavailable for rental by reason of such matters) provided that if Vehicle is operated in accordance with all the terms of the rental agreement;

(f) Renter’s Liability in respect of damage to or Theft of Vehicle will be limited to a nonwaivable excess charge in accordance with Owner’s current tariff as specified in the rental agreement, except where the damage or theft has been caused by the negligence of the Renter;

(g) the cost of refuelling Vehicle if returned to Owner with less fuel than was contained in Vehicle’s fuel tank at the commencement of the period of hire together with Owner’s current tariff for refuelling service charges;

(h) Owner’s cost incurred in recovering Vehicle in the event Renter fails to return it to Owner in accordance with the terms of the rental agreement;

(i) any value added tax or local or other taxes payable in respect of any of the above.

(j) Rates are subject to change.

4.2 All overdue payments shall bear interest on the amount overdue at the rate prevailing laid down by the Government from the date such sums become due to the date of actual payment. Owner reserves the right to charge administration fees.

Renter's Obligations

Renter shall at all times during the term of the agreement:

(a) take proper care of Vehicle and ensure Vehicle is used in a lawful and reasonable manner in all respects and in particular (without limitation) will keep Vehicle locked when not in use and shall ensure that ignition keys and/or security arming devices are not left in the vehicle when unattended.

(b) return Vehicle to Owner in the same condition as when received as evidenced by Renter’s signature on Owner’s “Check-in-slip” relating to Vehicle (fair wear and tear only excepted) to Owner’s address specified in the rental agreement immediately upon demand by Owner (such demand not to be made without reasonable cause) subject to a refund to Renter of any sums already paid by Renter in excess of those due under the terms of the rental agreement;

(c) immediately report any accident, loss or damage involving Vehicle to Owner and the police or other proper authority and at Owner’s request complete Owner’s accident report form without delay;

(d) immediately report any breakdown, fault or defect, reasonably requiring repair to Owner and will not, in the case of a defect or fault which makes Vehicle unroadworthy or liable to cause damage or danger to persons or property or further damage to Vehicle, use Vehicle until such defect or fault has been repaired or corrected and will take all reasonable steps to prevent or mitigate any loss or damage occurring to Vehicle;

(e) obtain Owner’s prior written consent before incurring repair costs in excess of £25;

(f) not remove or interfere with any Vehicle parts or spares or with any identification marks or plates affixed to Vehicle;

(g) inform Owner immediately upon request of the whereabouts of Vehicle;

(h) not sell, mortgage, charge, pledge, assign, underlet, lend or otherwise dispose of or part with possession of Vehicle at any time or contract so to do or otherwise deal with Vehicle in any manner inconsistent with Owner’s rights;

(i) maintain all oil and fluid levels and tyre pressures in accordance with the manufacturer’s recommendations;

(j) at Owner’s request assist Owner in enforcing any rights or remedies Owner may have against third parties in respect of any loss or damage to or in connection with Vehicle arising during the term of this Agreement.

Limitation of Liability

6.1 Owner warrants that from the commencement of the period of hire:

(a) to take all reasonable steps to provide the Renter with a well maintained vehicle;

(b) when informed of a breakdown by the Renter to see that the necessary repairs are carried out promptly, if possible;

(c) if repairs cannot be carried out promptly, to provide a substitute vehicle or allow the Renter to terminate hire.

6.2 All other warranties, conditions or terms relating to contracts of hire and whether implied by statute or common law or otherwise are excluded to the fullest extent permitted by law. In particular (but without limitation) Owner shall not be liable to Renter for any indirect or consequential loss or damage (including loss of revenue), costs, expenses, liabilities or any other claims or demands arising out of or in respect of:

(a) any breakdown, malfunction, failure or defect of Vehicle;

(b) any property left, stored or transported by Renter or by any other person in or upon Vehicle either before or after the return of Vehicle to Owner. Provided always that nothing herein contained shall restrict or exclude Owner’s liability for death or personal injury caused by Owner’s negligence or any other liability of Owner which cannot be excluded as a matter of law.

Insurance

7.1 Except where Renter has elected personally to insure Vehicle as evidenced by Renter’s signature in the “Accepts” space on the rental agreement, Renter participates as an insured under Owner’s vehicle insurance policy and agrees to observe all the terms and conditions thereof. A summary of the terms and conditions of such insurance policy is available for inspection at Owner’s address specified in the rental agreement. Renter further agrees to protect the interests of Owner and Owner’s insurance company in the case of an accident during the term of this Agreement by:

(a) making every endeavour to obtain names and addresses of parties involved and of witnesses;

(b) not admitting liability or guilt to any third party;

(c) not abandoning Vehicle without adequate provisions for safeguarding and securing the same;

(d) calling Owner’s office by telephone using the number specified in the rental agreement and further giving a detailed report including (without limitation) plans and drawings to Owner;

(e) notifying the police or other proper authority immediately.

7.2 Where Renter has elected personally to insure Vehicle (evidenced as aforesaid), Renter undertakes to insure and keep insured Vehicle during the term of this Agreement under a fully comprehensive motor insurance policy (including windscreen damage) to its full replacement value, free from limitation or excess, with reputable insurers approved in writing by Owner. Renter agrees to observe all the terms and conditions of the said policy. Renter shall at Owner’s request supply full details of such policy to Owner and shall ensure Owner’s interest in Vehicle is endorsed upon the said policy. Renter shall procure that any money paid by Renter’s insurers under the said policy is paid directly to Owner, and Renter shall compensate Owner for any loss or damage suffered by Owner in excess of any monies received by Owner.

Indemnity

Renter will indemnify and hold harmless Owner and keep Owner indemnified and held harmless against all costs, losses, claims or damages, expenses and liabilities of whatsoever nature suffered, incurred or sustained by Owner as a result of or in connection with:

(a) any breach by Renter of any of the provisions of the rental agreement; and

(b) any loss or damage to property left, stored or transported by Renter or by any other person in or upon Vehicle either before or after return of Vehicle to Owner. Provided that this indemnity shall not apply to any liability of Owner for death or personal injury caused by Owner’s negligence or any other liability of Owner which cannot be excluded as a matter of law.

Termination

9.1 If Renter commits any breach of the rental agreement; or if any statement, representation or warranty made by Renter in the rental agreement or in these terms and conditions in respect of himself or any Additional Driver is incorrect; or if a receiving order is made or a petition in bankruptcy is presented against Renter (or, being a company, Renter goes into liquidation, whether voluntarily or compulsorily or a receiver, administrator, administrative receiver or manager shall be appointed over the whole or part of its business or assets); or if Renter offers to make any arrangement with its creditors or if any distress or execution is levied against any of its goods; then in any such event Owner may terminate the rental agreement forthwith but without prejudice to any of Owner’s accrued rights and remedies against Renter.

9.2 On the expiry or termination of the rental agreement, howsoever occasioned, Renter shall no longer be in possession of Vehicle with Owner’s consent and Renter shall forthwith return Vehicle in the same condition as when received as evidenced by Renter’s signature on Owner’s “Check-in slip” relating to Vehicle (fair wear and tear only excepted) to Owner’s address specified on the rental agreement, provided that under no circumstances shall Renter return Vehicle to Owner outside Owner’s normal published opening hours without Owner’s prior written consent. If Renter commits any breach of the rental agreement, Owner may, without notice, retake possession of Vehicle together with the insurance certificate and any other documents of Owner and for such purpose may enter upon any premises belonging to or in the occupation or control of Renter.

Data Protection Act

The information that you have provided on the rental agreement will be used by the Owner to fulfil the contract that you have placed with us. We will not pass your information to any organisation outside this company other than to our insurers, Rival Insurance Services Ltd, PO Box 11992, Birmingham, B12 0ZR. We may use your information to let you know about other products and services offered by this company which we think will be of interest to you, or to undertake quality control questionnaires. If you do not want to receive this information or to take part in any survey we undertake then please advise us either verbally or by writing to Customer Services at the address on the front of the rental agreement.

Entire Agreement

This Agreement constitutes the entire agreement and understanding between the parties hereto and no variation to this Agreement shall be binding unless agreed in writing by Owner.

Website Terms and Conditions

By using this website, you agree to be bound by these terms and conditions and you are deemed to have read and understood these terms and conditions of use and you are bound by these terms and conditions each time you access this website. This is the current version of the terms and conditions and privacy policy and both are subject to change from time to time. Where changes are made we reserve the right to post such changes to the website and your continued use of the website will be on the basis that you accept the latest versions. It is your responsibility to check the website from time to time to review these terms and conditions (including the privacy policy).

Any prices quoted on this website are correct to the best of our knowledge and belief but may be subject to change.

If you do not accept these terms and conditions (including the privacy policy) you should leave this website immediately.

Copyright

Copyright © 2011 Addison Motors Limited. All rights reserved. No part of this website may be copied or reproduced in any form without the express written permission of the copyright holder. All intellectual and proprietary rights relating to this website remain the property of Addison Motors Limited. You may not create any hyperlink or other similar form of connection to this website without the express written permission of Addison Motors Limited and the use of this website within any other website by the use of framing or otherwise is strictly prohibited.

Disclaimer

The access or use by you of the contents of this website is entirely at your own risk. Benfield Motor Group does not make any representation or warranty and expressly disclaims any and all such warranties and terms in respect of any products, services, information or materials.

The development of Benfield Motor Group products and services is continuous and published information may not be up-to-date. It is important to check the current position with Benfield Motor Group. Benfield Motor Group may at any time and from time to time without prior notice to you, discontinue the website either permanently or temporarily or change any of these terms and conditions without affecting any accrued rights or liabilities. Benfield Motor Group shall not be liable for any claims or losses of any nature, arising indirectly or directly from use of the data or material on this site, unauthorised access to this site, the accuracy, timeliness or completeness of the contents of the website or otherwise howsoever arising (except liability for personal injury or death arising from negligence or to the extent required by law). You agree to indemnify Benfield Motor Group for any loss or damage suffered by Benfield Motor Group arising out of your use of this website and/or your breach of the terms and conditions of use. The Benfield Motor Group website contains links to other sites however we are not responsible for the privacy practices or the content of such websites.

Notwithstanding the foregoing, none of the exclusions and limitations in these terms and conditions is intended to limit any rights you may have as a consumer under local law or other statutory rights which may not be excluded.

Electronic Communications

Communications via e-mail and other forms of electronic communication are transmitted by secure means but no guarantee can be given that any such communications will be free of viruses or other harmful effects. You acknowledge that in communicating with us by e-mail or other electronic communication is entirely at your own risk. We will try to ensure that your information is protected but we accept no liability for any information you send to us via the Internet.

Transferring Your Information

We may transfer, assign or sell your personal data to actual or potential transferees, assignees or third parties as a result of an actual or proposed sale, transfer, consolidation, change of control, transfer of assets, merger or de-merger or any other re-organisation of the Benfield Motor Group or any member or part of the Benfield Motor Group.

Severability

If any part of the content of this website, any of the terms and conditions or any aspect of our privacy policy is deemed to be unenforceable or illegal, this shall not affect the validity of the remainder or prevent us from relying on those parts that are enforceable.

Jurisdiction

This website, the terms and conditions and privacy policy are governed by and should be construed in accordance with English law. Disputes arising under or in connection with this website, the terms and conditions or privacy policy shall be subject to the exclusive jurisdiction of the English Courts.

Registered Office Details

Benfield Motor Group is a trading style of Addison Motors Limited, registered in England & Wales under company number 00714804. Other companies, featured or referred to in this web-site, and within the Benfield Motor Group include, Rosedale Finance & Leasing Company Limited, registered in England & Wales under company number 01777824 and Addison TPS Limited, registered in England & Wales under company number 06261220. All the above companies have their registered offices at Leopard House, Asama Court, Newcastle Business Park, Newcastle upon Tyne NE4 7YD.

Financial Services Authority

Addison Motors Limited is authorised and regulated by The Financial Services Authority - FSA number 312663.

Telephone Calls

Where you call us or we call you, please note that telephone conversations may be recorded for staff training and quality control purposes.

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